- The selection chair is responsible for the format of the selection process. Typically, the selection process consists of play days with (ideally) an overnight or weekend mini-camp component. The selection chair determines the format in conjunction with the board.
- Set the dates, times and location for the play days or mini-camp. This information should be provided to the recruiting and program chairs so that it can be included in the recruiting materials and publicized. Work with the recruiting and program chairs to determine when applications are due and who will process them. Consider appointing a paperwork coordinator to receive applications and references and to follow up with any candidates whose applications are incomplete.
- In conjunction with the president, recruit a selection committee, which ideally will be made up of the selection chair him/herself, a former adult leader, a former JC, a parent of a former delegate, an "outside" (non-CISV) person, and the program chairs. Provide all committee members with the appropriate selection guidelines and forms.
- Appoint an interview coordinator to schedule interviews with all program applicants, parents of program applicants, and leader applicants. Provide the member of the selection committee with a list of selection interview questions.
- Coordinate the play days and/or mini-camp. Hold a meeting with leader applicants prior to play days or mini-camp to tell them what to expect during play days or mini-camps and to talk about the traits and characteristics successful program delegates typically exhibit. Previous leaders and JCs should be recruited to act as staff during the initial part of the play days or mini-camp. This will help to set the CISV foundation for leaders and children/youth who are new to CISV. During the course of the play days or mini-camp, leader and Junior Counselor applicants can run the activities.
- Chair the selection meeting and request input from the leader applicants about child and Junior Counselor applicants. The Junior Counselor applicants should be asked to provide input about the child applicants. The selection committee should fill out a selection form for each applicant. The selection committee makes final selections and gives its choices to the program chairs.
- In conjunction with the program chairs, contact all applicants to tell them whether they have been selected. It is recommended that this take place by telephone shortly after the play days or mini-camp. Keep a list of alternates in case additional invitations are received.
- In conjunction with the program chairs, send a welcome letter or e-mail to new delegates and leaders shortly after selection has taken place.
- Set up a procedure for filling additional invitations (it any should be received), including a process for selection of delegates who have not participated in play days or mini-camp.
- Send the list of selected leaders and delegates to the president.
- Prepare a brief report at the completion of selection to outline changes or suggestions for the next chair. Prepare a binder or electronic file of materials to turn over to the next selection chair.
- Attend all local Chapter and board meetings.
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